Ponca City Development Authority
Administrative & Inventory Support
Ponca City, OK - Full Time
This job posting is for Log10, for more information or to send your resume please contact: [email protected]
Duties and Responsibilities:
• The Administrative & Inventory Support will report to the Office Manager and work closely with
all departments, managers, officers, and personnel on the Log10 team. Their job duties will
include:
Administrative Responsibilities:
▪ Manage inbound phone calls
▪ Receive and direct site visitors
▪ Maintain and manage electronic and hard copy filing systems
▪ Correspondence including e -mails, memos and internal documents
▪ Manage inbound and outbound mail
▪ AP/AR support utilizing QuickBooks Online
o Creation of client invoices and statements.
o Processing of vendor billing
▪ Provide administrative support to other operational areas
▪ Other administrative duties as required
Inventory Responsibilities:
▪ Manage inbound and outbound shipments utilizing the ERP system
▪ Create inventory control reports (i.e. cycle count, low inventory, stock on hand reports,
etc.)
▪ Support procurement activities
▪ Other inventory duties as required
Qualifications:
Minimum Qualifications:
• Education
▪ High School Diploma or GED
Specialized Knowledge
▪ Working knowledge of QuickBooks Online accounting software
▪ Proficient in Microsoft Office Suite
▪ Inventory control and tracking
Required Skill Sets
▪ Ability to follow written and verbal directions
▪ Excellent written and verbal communication skills
▪ Excellent time management skills and ability to multi -task
Other Characteristics
▪ Attention to detail
▪ Able to work independently but also work as a part of a team as needed
▪ Able to make sound decisions in a timely manner
• Professional Certification (s)
▪ N/A
Experience
▪ At least 3 years’ experience in an office environment in an administrative role
Working Conditions:
• Temperature Controlled Facility Environment
Physical Requirements:
▪ Ability to sit for extended periods of time
▪ Ability to lift 25lbs
Duties and Responsibilities:
• The Administrative & Inventory Support will report to the Office Manager and work closely with
all departments, managers, officers, and personnel on the Log10 team. Their job duties will
include:
Administrative Responsibilities:
▪ Manage inbound phone calls
▪ Receive and direct site visitors
▪ Maintain and manage electronic and hard copy filing systems
▪ Correspondence including e -mails, memos and internal documents
▪ Manage inbound and outbound mail
▪ AP/AR support utilizing QuickBooks Online
o Creation of client invoices and statements.
o Processing of vendor billing
▪ Provide administrative support to other operational areas
▪ Other administrative duties as required
Inventory Responsibilities:
▪ Manage inbound and outbound shipments utilizing the ERP system
▪ Create inventory control reports (i.e. cycle count, low inventory, stock on hand reports,
etc.)
▪ Support procurement activities
▪ Other inventory duties as required
Qualifications:
Minimum Qualifications:
• Education
▪ High School Diploma or GED
Specialized Knowledge
▪ Working knowledge of QuickBooks Online accounting software
▪ Proficient in Microsoft Office Suite
▪ Inventory control and tracking
Required Skill Sets
▪ Ability to follow written and verbal directions
▪ Excellent written and verbal communication skills
▪ Excellent time management skills and ability to multi -task
Other Characteristics
▪ Attention to detail
▪ Able to work independently but also work as a part of a team as needed
▪ Able to make sound decisions in a timely manner
• Professional Certification (s)
▪ N/A
Experience
▪ At least 3 years’ experience in an office environment in an administrative role
Working Conditions:
• Temperature Controlled Facility Environment
Physical Requirements:
▪ Ability to sit for extended periods of time
▪ Ability to lift 25lbs
