Ponca City Development Authority
Administrative / Office Assistant
Ponca City, OK - Full Time
This job is listed for Log10 - your contact for more information will be: [email protected]
Please note this job can be offered at a part-time status.
Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled
Duties and Responsibilities:
Minimum Qualifications:
Please note this job can be offered at a part-time status.
Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled
Duties and Responsibilities:
- • The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
- ▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
- ▪ Receive and direct visitors and clients
- ▪ Conduct general clerical duties including photocopying and mailing
- ▪ Maintain electronic and hard copy filing systems
- ▪ Retrieve documents from filing systems
- ▪ Handle requests for information and data
- ▪ Resolve administrative problems and client inquiries
- ▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
- ▪ Open, sort and distribute incoming correspondence
- ▪ Coordinate and maintain records for staff
- ▪ Incoming shipment receipt & notification
- ▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
- ▪ AP/AR support for Office Manager
- ▪ Provide administrative assistance to the COO
- ▪ Administrative support to the laboratory to include:
- o Log-In of Laboratory Samples
- o Preparation of Laboratory Reports
- o Collection & Filing of Laboratory Documentation
- ▪ Operation of the business office in the absence of the Office Manager
- ▪ Administrative support for the COO
- ▪ Other Duties as Required
Minimum Qualifications:
- • Education
- ▪ High school diploma or GED
- ▪ A.A or bachelor’s degree in management, business, or IT preferred
- ▪ Highly Proficient in QuickBooks Accounting Software (Required)
- ▪ Advanced Computer Skills
- ▪ Proficient in Microsoft Office Suite
- ▪ Ability to Follow Written and Verbal Direction
- ▪ Excellent Written and Verbal Communication Skills
- ▪ Excellent time management skills and ability to multi-task and prioritize work
- ▪ Attention to Detail
- ▪ Able to Work Independently
- ▪ Able to Make Sound Decisions
- ▪ Positive Attitude and Ability to Work as Part of a Team
- ▪ QuickBooks Certification
- ▪ Administrative Professional or Administrative Assistant certifications, a plus
- ▪ At least 3 years’ experience in an office environment in an administrative role
