Ponca City Development Authority
Administration Receptionist
Kaw City, OK - Full Time
ADMINISTRATION RECEPTIONIST POSITION DESCRIPTION
TITLE: ADMINISTRATION RECEPTIONIST
IMMEDIATE SUPERVISOR: FRONT OFFICE ADMINISTRATOR
CONTROLLING SUPERVISOR: EXECUTIVE DIRECTOR
STATUS: REGULAR, FULL -TIME
LOCATION: KAW CITY, OK
QUALIFICATIONS:
Must have a high school diploma/GED and/or Vocational secretaries training or trade school. Must have proficiency in word processing. Requires demonstrated language and spelling skills and knowledge of efficient office procedures. Experience in multi-phone line system with good communication skills and postage machines is preferred. Experience may be substituted for educational requirements.
RESPONSIBILITIES:
- Greet clients and visitors with a positive, helpful attitude.
- Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
- Answering phones in a professional manner, and routing calls as necessary.
- Process all incoming/outgoing mail including mail records.
- Issue GSA and Tribal vehicles keys to employees and maintain mileage log.
- Record Maintenance request log.
- Order supplies for the Nation, fill supply request as needed, and complete monthly allocation of supply costs for the accounting department.
- Keep the supply closet neat and orderly.
- Provide excellent customer service.
- Complete any other duties as assigned by the immediate/controlling supervisor.
